Position:    Event Coordinator

Hours:    Full Time – Non-Exempt

Travel:    5%

Summary

NCA’s Event Coordinator will serve on a team to deliver exceptional training opportunities for our members and the child nutrition community at large.

Key Responsibilities

Logistics & Administration

•    Serve as virtual event co-host; handling customer service, event run-throughs, and other hosting duties

•    Serve as virtual event host as needed.

•    Maintain the event dashboard to track progress, ensuring tasks are completed on time.

•    Support the scholarship process, including managing applications and coordinating selection.

Programming & Content Management

•    Collaborate with the Operations team to transition webinar recordings and supplementary resources to the NCA Learning Center.

•    Assess Learning Center webinars for content and develop promotional opportunities.

•    Assist in gathering information and content for webinars, including organizing program details and updating forms with suggested speakers and topics.

•    Assist in creating event descriptions, speaker bios, and other content to engage potential attendees and promote sessions effectively.

Attendee Experience

•    Stay informed on best practices for webinar technology, attendee engagement, and virtual event strategies to enhance participant experiences.

•    Engage with community in our NCA networking and social channels.

Speaker Management

•    Maintain and update NCA’s presenter database with speaker details and session topics.

•    Assist event team with speaker coordination and scheduling.

•    Track and update speaker confirmations, registrations, deadlines as needed.

•    Secure speakers in cooperation with events team.

Data Collection & Reporting

•    Track and analyze event attendance, engagement metrics, and post-event feedback to evaluate performance and inform future planning.

•    Review post-event reports, highlighting successes and areas for improvement.

Support for National In-Person Conference

•    Act as a secondary host for hybrid sessions

•    Assist with on-site planning and operational support for the in-person conference as needed.

Travel / Other

•    Attend and staff national conference (mid-April)

•    Attend annual team retreat (early November)

•    Additional responsibilities and projects as determined

Required Qualifications

•    Bachelor's degree in marketing, advertising, communications, event management or a related field of study; work experience can substitute for the degree

•    Excellent presentation skills and confidence in speaking in public

•    Strong writing, editing, and proofreading skills

•    Ability to accomplish multiple simultaneous projects and work assignments with little supervision.

•    Must meet physical requirements of position

Preferred Qualifications

•    Event planning experience

•    Administrative experience

•    Experience with project management software

•    Fluency in Spanish

•    Working knowledge of Zoom webinars

Reports To

Sr Event Specialist

Position & Location

This is a full-time, exempt position with a week of required travel in both mid-April and early fall (Oct/Nov), at minimum or as needed.

Employees of NCA work independently from home offices which provide a closed space for confidentiality, however, staff is required to live in TX and attend training and meetings in Round Rock, TX.

Staff members are required to have a dedicated home office, fast and reliable internet, and child care. NCA will provide staff a phone, computer, external monitor, webcam, and office supplies.

Apply Here: https://app.smartsheet.com/b/form/f0ca06c748424a268ef7e5ed69a9469d